Cut the costs,keep the growth.
Run your business, AI native.
Agentic workflows built into the systems you already run, live in production in 30 days. We operate them after go-live, so there's no new system for anyone to own.
Four weeks from callto real work, running.
No discovery phase you have to buy. No proof of concept. The first workflow goes live, then we run it.
Your ceilingiswas made ofhuman hours.
Revenue you never saw
Every proposal you don't send, every deal you slow-walk because onboarding takes three weeks, every client a competitor takes because they could start Monday. None of it appears in a report. Your revenue looks like what you sold. It's actually what your capacity allowed you to sell.
Your best people,
doing the worst work
Someone on your team spends part of every week moving information between systems that don't talk to each other. Someone else checks it. You hired them for judgment and you're paying them for data entry, and when they leave, the process leaves with them.
The competitor running
at half the headcount
Somewhere a company your size is quoting the same job with fewer people on it. They're not smarter. Their operation just doesn't need a person standing at every step. That lets them price lower, turn work around faster, or both, and you find out about it when you lose a bid rather than before.
Real workflows.Four we built, start to finish.
What we built for four clients, shown the way it runs. The names and figures inside the videos are illustrative.
Front desk and insurance checks
Calls get answered when every line is busy. The agent books a real slot from the calendar, reads the insurance card the patient texts over, and confirms coverage with the insurer before the front desk gets to it.
A patient calls the clinic while both lines are busy and four callers are on hold, and the agent answers. She needs a check-up this week and has changed insurance. The agent offers Thursday at 10:40 and asks her to text a photo of her new card. It reads the card, confirms her coverage and a $25 copay with the insurer, and closes the old policy on file. Her record is updated, an intake form and a reminder go out, and she gets a text confirming the booking. Nobody at the front desk touched it.
The morning brief
Before 7am, agents work the inbox, the calendar and the lease files at the same time. By the time anyone opens their phone, what's left is one page and the one decision that needs a person.
At 6:58 the phone shows 57 unread emails, a site walk that clashes with a lender call, and a lease renewal due Friday. Three agents take them at once: tenant replies are drafted and the rest filed, the site walk moves to 11:30 with invites sent, and the renewal is drafted on the same terms. A one-page brief at 7:00 lists what was handled, three comparable sales nearby, and the one thing that needs a decision: the Hale Street refinance terms, approved with one tap.
Every channel's numbers, in one place
Six channels reported six different audiences for the same episode. The workflow pulls every export, matches the show across the IDs each platform gives it, and counts each viewer once, so the whole team goes into the sponsor call with one number.
An email thread asks how many people watched episode 214 of Night Market. The video platform says 1.2 million, the app says 380,000, the ad team has another number, and a sponsor call is at 2pm. The workflow takes the exports from six channels and matches the episode across the four IDs they use for it. One dashboard shows 2.1 million unique viewers from 2.9 million views, with watch hours, ad revenue, new subscribers and views by channel. Every channel is counted once, in time for the 2pm call.
Outbound that talks back
Every store on the list is contacted for a reason, in a message written for it. When a buyer replies, the agent answers with real prices and books the rep's visit, and what got replies this week shapes next week's batch.
On Monday at 8:10 a list of 1,240 independent stores is enriched, each with a reason to reach out: Maria Lopez of Lopez Family Market has just opened a second location. At 8:14 she gets an email written for her new store, and other buyers get messages about their own stores. At 9:12 she clicks through into a chat, asks about Mexican sodas in glass, and gets prices and delivery days at once. She asks for a rep, and a visit is booked for Thursday at 10 with a starter order drafted. Her account record shows the signal, the first touch, the chat and the booked visit. What the week taught, that new-location openers get three times the replies and owners reply by text, is applied to the next batch of 860 stores.
It works with the software you already have.
Nothing gets replaced.
The supplier portal.
The tool nobody is going to replace.
Security is set by you, not by us.
Where the data sits
Decided against your requirements before we build.
Which credentials
The workflow runs on the credentials you choose.
What it can touch
And what it can't. Access is scoped to what you approve.
Written into the contract
There's no standard posture you have to accept to work with us.
In their words.Not ours.
“Since working with Kaivo, the day-to-day operations of my practice run noticeably smoother. Their automations handle a lot of what used to eat up my time, and it's saved me both hours and money.”
“We engaged Kaivo to help streamline our operations and identify practical ways to implement AI across the business. They’ve helped us automate a number of our day-to-day processes and build tools to make information easier to access and use. Their work has helped us improve efficiency, get information faster and begin integrating AI into how we operate the business.”
“Most AI firms show up with a product and try to make your problem fit it. Kaivo AI did the opposite. They understood how we make decisions, built exactly the infrastructure that decision process needed, and nothing more. That discipline is rare.”
“Working with Kaivo was genuinely a pleasure. They took the time to understand how our team works, then moved quickly and delivered exactly what we needed, without wasting a minute of ours.”
“Kaivo worked with us in our early days, when most of our operations ran on a few people's spare hours. They streamlined the processes that were slowing us down, and a small team got its time back for building the product.”
The TeamOne phone number.
You will not be handed to an account manager. The people who build the workflow are the people who pick up when it breaks.
Leads scoping and client engagements. Spent his early career structuring complex deals across finance, real estate, and emerging technology. Owns the relationship from first call through operation.
Background in secure systems and real time data processing. Owns technical architecture and ships the systems we deliver, including the parts that have to survive scrutiny.
Built real-time data systems for sports and consumer technology. Brings product discipline and operational rigor to every engagement.
Led fundraising, operations, and high-stakes cross-functional work across finance, legal, HR, and partnerships. Brings strong business judgment and cross-functional execution.
Start with one workflow.
Thirty minutes on a call and you'll know which process to automate first, what it does, and what it costs per month. No proposal cycle. No proof of concept.